PERFECT MEDIA — DEPARTMENT PLAN

What we are doing for each department: delivered, in progress, and next. Updated 18 October 2026.
Done Now Next

Top Management

General Manager
  • DoneImplementation tracker page showing live project progress.
  • DoneTicket system: every request recorded, resolved and traceable.
  • NextMorning digest on the phone: yesterday's sales, cash in/out, jobs finished, waste, cheques due.
  • NextAsk-the-system in plain language, answered from live data.

Finance Department

Accounts Section — Rashid, Busheer, Muzammil, Jasim, Yousef (collection)
  • DoneVoucher system (JV, CPV, BPV, CRV, BRV) with invoice allocation and legacy prints.
  • DoneBranded statements for every customer, supplier and account — print and PDF identical.
  • DoneFull report set: ledgers, ageing, payable due, monthly sales and receivables, P&L, cash flow.
  • DoneOpening balances that always match the statement; PDC register with filters.
  • NowNew chart of accounts: mapping sheet with the accountant for approval, then rebuilt safely in place.
  • NextBank statement import with automatic matching of receipts to customers and invoices.
  • NextPetty cash by photo: receipt picture becomes the voucher, proof attached.
  • NextAutomatic monthly statements to customers and ageing-based payment reminders.

Sales Department

Sales Section — Mahmoud, Salfeer, Shajeer, Faizal, Ashiff
  • DoneSales Visit log from the phone: visit/call, purpose, outcome, next follow-up, with a customer briefing on screen.
  • DoneDaily Round List per salesman: follow-ups due, sleeping customers, payments to collect.
  • DoneSleeping Customers report — the recovery list of accounts that stopped ordering.
  • DoneSalesman performance: visits, sales share, receipts, sleeping count.
  • NextRound list delivered to each salesman automatically every morning.
  • NextWhatsApp order intake: customer messages become draft orders for one-click confirm.

Admin Department & HR

Admin Management — Omar
  • DoneEmployee master: all 82 staff by ST code with department, section and designation.
  • NextEmployee documents with QID/passport expiry alerts.
  • NextSalary advances linked to each employee's advance account, with deduction tracking.
  • NextAttendance and payroll once the master data settles.

Operation Department

Production Managers — Shabeeb, Saeed, Rafeeq · 70 staff across 8 sections
  • DoneJob Order for all five lines (Offset, Paper, Paper Cup, Carton, Sign Board) with the order chain Requirement → Approval → Material Check → Purchasing → Production.
  • DoneRoll serial tracking: stock, usage, waste, balance per roll.
  • DoneProcess log per stage with machine, operator, production, waste and delivered qty — printed as the legacy job card.
  • DoneMachine master (cutting large/medium/small, printing, corrugation, lamination, pasting, cup forming).

Design Section

  • DoneDesign Request with proofs v1/v2, customer approval, repeat-order reuse and design charges; production locked until approval.
  • NextAutomatic reminders to customers sitting on proofs; AI artwork pre-checks.

Paper Bag · Carton · Offset · Cups · Sign Board Sections

  • DoneCategory-wise job cards with each line's own fields and stages.
  • NextTablet/phone entry at each area so operators log production and waste directly.
  • NextWaste dashboard with alerts per machine, operator and item.
  • NextMachine scheduling across the 12 machines with due-date warnings.

Cost Control & Store Section

  • DoneStock Release Form that issues material from the store for real and returns it on cancel.
  • DoneCheck Stock on every job, with one-click Material Request on shortage.
  • NextQR label on every roll and a connected weighing scale — scan instead of handwriting.
  • NextAutomatic reorder when a roll item falls under its level.

Procurement

  • DoneLPO/FPO orders and LPI/FPI invoices numbered by head, with one-click conversion and legacy prints.
  • NextSupplier bill by photo: picture becomes the draft purchase invoice.

Delivery Section

  • DoneDriver on every sales invoice — form, filter and print.
  • NextDelivery run list per driver and proof-of-delivery photo on handover.
Perfect Media WLL · system plan — managed through the Ticket system on this site