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Outsourcing
When we are busy or don't have the machine, a stage goes to another company or individual — and comes back to us
Out to partner → back to us🤔When do we outsource?
- Our machine is fully booked and the delivery date can't move
- We don't have the machine (e.g. lamination, die-cut, UV, special handles)
- Machine breakdown or maintenance
- Very large quantity — split between us and a partner
- Hand work (handle fixing, packing) given to an individual at piece rate
Production Manager Rafeeq (ST008)
decides; Purchaser Omar (ST006) places the order. Partners are registered as
suppliers — a company or a single person.
⚖Make or Buy? (example)
If the pasting machine had been booked
until 14 Oct, handle fixing of 5,000 bags for JOB-2026-00012:
| In-house | Outside | |
|---|---|---|
| Cost | QAR 65 | QAR 230 |
| Ready | 15 Oct | 11 Oct |
| Delivery 15 Oct | at risk | on time |
| Job profit | QAR 900 | QAR 735 |
| Decision: outsource — keep the promise, profit 18.4% | ||
📝Outsource Order (example)
| Order No. | SC-ORD-2026-00003 |
| Partner | Outside workshop (company or individual) |
| Job Order | JOB-2026-00012 |
| Service | Handle fixing · 5,000 pcs |
| Rate | QAR 0.04 / pc = 200.00 + transport 30.00 |
| Sent / Due back | 10 Oct 2026 → 11 Oct 2026 |
| Status | Received back |
🚚Material Out & Back
| Item | Sent | Back | Diff. |
|---|---|---|---|
| Pasted bags (no handle) | 5,030 | 5,025 | 5 |
| Twisted handles | 5,030 | 5,025 fitted | 5 unused |
| Finished bags back | 5,025 |
Goods leave on a gate pass and sit in
the partner's location until they come back, so stock and waste stay exact.
🕒How it runs
- 1 · DecideProduction Manager checks machine load and the delivery date
- 2 · Outsource orderPurchaser books the service, rate and return date against the job
- 3 · Send materialStore sends the goods on a gate pass — stock moves to the partner
- 4 · Follow upDue-back date tracked; supervisor checks progress
- 5 · Receive & checkCount, check quality, record any waste; goods return to our store
- 6 · Bill & payPartner's bill booked as LPI, paid by CPV / BPV
- 7 · Cost to the jobOutsource cost is added to the job cost — profit stays true
🤝Typical partner work
| Work | Partner type | Rate basis | Usual time |
|---|---|---|---|
| Extra printing (flexo / offset) | Printing company | per 1,000 impressions | 1 – 2 days |
| Lamination | Finishing company | per sheet / m² | 1 day |
| Die-cutting & creasing | Finishing company | per 1,000 pcs | 1 day |
| Handle fixing | Workshop or individual | per pc | 1 day |
| Packing / counting | Individual | per carton | same day |
After outsourcing, the goods go to
Quality Check like any in-house work.
Worked example for Al Madeena Store · same job JOB-2026-00012 on every step · buttons open the real screens (login needed) · ← back to the full job journey